August 31, 2022 - The summer of 2022 has been another busy 3 months for Agency AutomationTEAM. We added 5 important accounting updates this summer.

Here I'm just going to provide a very quick overview of each. For a detailed explanation schedule a walk-through with your account manager. If you don't have CP Manager yet fill out the form to the right to start the process of learning about how much time and money CP Manager will save you.

Commission AL3 Downloading

Commission downloading streamlines your DB commission statement management with DB Reconciliation.

But we took it a step further by giving you the option in setup to also create the producer commission when the AL3 Commission file is processed and converted to a Billing Transaction (many systems call this an invoice). It will create a producer commission for Producer 1 on the policy and will use the producers commission setup for the producers commission % (what we've done for managing producer commissions is a far more efficient and huge time saver). 

Along with Commission Downloading we've added the following 2 additional features...

Commission Download Log

Here you're only seeing some of the fields available. Scroll right for the rest.

This shows you the status of the Commission AL3 downloads... Processed, Orphan, Error. You'll see all of the files in the image ended up in Orphans, meaning, it couldn't find the policy to link to.

Once you process it from the Orphan window it will update the status to Processed.

You can also create a filter so you can see just the downloaded files associated to a specific date to make sure they equal what you were sent (compare to online/paper statement).

Commission Orphan Management

Here you are processing your Commission downloads which orphaned out. You need to first find the policy associated to this commission download. You can select by Client first, then choose a policy for the selected client; or you can enter the policy # which auto-populates the client. You also need to select the Section for the policy because each download is policy section specific.

The process is very easy and very fast.

When processing a Commission download line-item it creates a B-Tran. You can also have it create the producer commissions by turning this option on at Download Setup.

DB Commission Management Window

We have a client with 60 users who have huge commission statements. Processing their commission statement was a longer process than they wanted it to be. It's not that our DB Reconciliation wasn't very powerful and efficient, it's that there were a lot of different steps which after a conversation with them Mr. Chesnut blueprinted another window to streamline the Commission Statement management.

The agency and Mr. Chesnut had numerous conversations so Mr. Chesnut was very clear on their steps to pinpoint areas where the process could be greatly improved. The end conclusion is the DB Commission Management Window. The agency says this cut their time by a good 50% if not more. This window has proven to be a huge time saver!

There's a lot of very powerful functionality here! Ask to see this in a Walk-Through. It will cut the time you spend processing your DB Commission Statements way down!

The grid in the image is only showing half of the fields on the grid. You'll see you can scroll to the right to see the other half.

Quick B-Tran (Billing Transaction)

To support a much faster way of processing a DB commission statement Mr. Chesnut also blueprinted a quick B-Tran window to create a much faster way of adding a B-Tran which hasn't been added to the system yet (wasn't downloaded or added by user). It's just one window with everything available by scrolling up and down the page. 

It starts by either starting by choosing the Client and then policy, or by entering the policy number which auto-populates the client...

A B-Tran is linked to a policy and pulls information from the policy into the B-Tran. Once you've made your selection from above window the one page B-Tran opens up...

The group "B-Tran Basics" pulls from the policy.

The "Basics" group you finish filling out just like a regular B-Tran.

The "Producer" group you finish filling out like a regular B-Tran. You can add commissions to 2 producers/staff for this line item from here. When done, click "Add" and it adds the information to the Grid below the Add button..

The grid shows you the core information for the line item. If there's a producer commission for the line item there will be an arrow to the left of the Action button you click to open up the producer commissions to see who's being paid what. You can also add another producer commissions here if needed.

Now you scroll back up to "Basic" group and add another line item if needed, like a tax or a fee. Or if this is a package policy with more than one section you can add the line item for the next section of the policy.

All on one page. Very fast, very easy.

By the way, we added the ability to use the Quick B-Tran window from additional places in CP Manager... the Policy, the B-Tran window and from Global B-Trans. Our users are loving us!

Summary

We continue to make improvements, tweak and add new features to CP Manager. Next to be released is our Workflow Task Manager in the next couple of months. This is a feature which will blow you away!